Manufacturing · Sales

From specification to quote, without reading every page yourself.

Specifications and tenders are checked by the AI against your products and past projects, and the quote is prepared. Your team decides what to offer.

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Specification line 382 pages

4.2 Press requirements

The supplier delivers a servo press with controls, guarding and documentation.

Press force min. 4,000 kNmet

All values apply in continuous operation, three shifts on five days.

Cycle time max. 2.1 s at 600 mm strokequestion

Acceptance takes place at the customer's plant with both parties present.

Acceptance per EN ISO 16092standard

Payment terms see section 9.

Requirement list142 items
  1. Met118 requirementsstandard
  2. Question17 requirementsclarify
  3. Deviation7 requirementsoption

Where time goes today.

  1. 8.7 days

    until a quote is ready

    That is the average time machinery makers need for a quote. Meanwhile, customers are already comparing others.

    Facton and TMG, quoting study (German)

  2. Requirements hide

    Standard references, acceptance terms and penalties are spread over 80 pages. Miss one and the calculation is wrong.

  3. Past projects go unused

    The similar line from three years ago is built and costed. It is only found if someone remembers it.

One case, step by step.

Specification line 3p. 14

4.2 Press requirements

The supplier delivers a servo press with controls, guarding and documentation.

Press force min. 4,000 kNcaptured

All values apply in continuous operation, three shifts on five days.

Cycle time max. 2.1 s at 600 mm strokecaptured

Acceptance takes place at the customer's plant with both parties present.

Penalty 0.5% per week of delaycontract

Payment terms see section 9.

The AI reads the whole specification.

PDF, Word or tender portal, including attachments and drawings. Every requirement is captured with page and section.

Your team decides

Which documents belong to the request.

Requirement checkPress PX-4000
  1. Press force 4,000 kNStandard PX-4000met
  2. Cycle time 2.1 sData sheet 2.3 squestion
  3. Noise 78 dBEnclosure optionoption
  4. ISO 16092certifiedmet

Every requirement gets a status.

The AI matches data sheets and your product kit: met, question needed, or deviation with an option.

Your team decides

How questions and deviations are handled.

Similar projects3 hits
  1. Line 1, auto supplier 2023Press PX-4000, cycle 2.2 s92% similar
  2. Line 7, appliances 2022Press PX-350078% similar
  3. Change order from line 1Noise enclosure +€38knote

Similar projects come to the table.

The AI finds built lines with similar requirements, with their costing, change orders and lessons learned.

Your team decides

Which past project serves as the template.

Quote AN-26-0117CRM
CustomerStanzwerk Süd GmbH
ProjectLine 3
BasePress PX-4000 with automation
OptionsNoise enclosure, cycle time package
Open questions17 to the customer
For approval

The quote is ready as a draft.

Items from the kit, options for deviations and the list of open questions to the customer. Sales and engineering check and approve.

Your team decides

Price, scope and what is offered.

What it delivers and what it connects to.

  • up to 90%

    faster to a quote with AI-assisted costing in a practical example

    Source: IT&Production, 90 percent faster to a quote (German)

  • 2 h

    instead of a working day for the requirement list of an 80-page specification

    Assumption for a typical company

  • 3 days

    instead of 8.7 days until the quote draft

    Assumption for a typical company

Works with the systems you already use

Who does what.

What the AI takes on

  • Reads specification and attachments in full
  • Captures every requirement with its source
  • Checks against data sheets and the kit
  • Finds similar past projects
  • Drafts quote and questions

What your team decides · Sales

  • Clarifies questions with the customer
  • Sets price and scope
  • Approves the quote

What the AI takes on

  • Lists every technical requirement with page and section
  • Shows where a requirement departs from the kit, with a possible option
  • Pulls up similar plants built before, with change orders and lessons learned

What your team decides · Engineering

  • Judges whether a deviation can be built
  • Defines the technical solution behind each option
  • Answers technical questions from the customer

Who it fits.

A good fit if

  • You regularly receive long specifications or tenders
  • Your products are described in a modular kit or in data sheets
  • Plants you have built and their costings are documented
  • Sales and engineering review quotes together

Less of a fit if

  • Only a few requests come in a year
  • Every plant is a new design, with no kit and no comparable projects
  • Quotes are written without a specification, say after a short call

What it costs

Fixed prices, clear steps.

You know up front what each step costs and what it delivers.

  • Recommended start

    First call

    Free

    30 minutes by video

    • We look at where you stand
    • You find out whether an AI strategy is worth it
    • No obligation, with a concrete next step
    Free intro call

  • AI strategy

    €1,990plus VAT

    Fixed price

    • One workshop day on real cases
    • A calculation with your figures for the best use cases
    • A paper for management and shareholders

    Money-back guarantee: three use cases that pay back within 12 months on paper, with your figures, or your money back.

    Request the AI strategy

  • Pilot with one use case

    from €5,000plus VAT

    Fixed price

    • On your data, in your process
    • Acceptance criteria agreed in writing
    Request a pilot

All prices net. Operation afterwards is from 20% of the project price a year, cancellable monthly. The code and the data are yours.

Built fromAI agentsAI knowledge systemsData & documents

Further reading

All posts
Feeding ChatGPT your own data? What a knowledge system does differentlyKnowledge systemsTiemo Timtschenko
Claude Code mods: what the new feature brings and why AI tools are becoming customisableAI toolsTiemo Timtschenko
Claude Skills: How to teach an AI the way your company worksAI toolsTiemo Timtschenko

Frequent questions

Common questions about it.

The questions that almost always come up about this use case.

How reliably does the AI find every requirement?

Every requirement is listed with page and section, so your team sees what was captured. During the pilot you read in parallel and measure the hit rate.

Does the AI also set the price?

It suggests items from the kit and past projects. You set the price; the AI calculates nothing without your costing rules.

Does this work with English tenders?

Yes. The AI reads German and English and writes the requirement list in your working language.

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